Project Administrator

Project Administrator   

Permanent

Brisbane – Herston Quarter

About us

Established in 1840, we are Australia’s first wellbeing company, delivering health, wealth and care services for our members and the community.

As a social enterprise, we’re motivated by our purpose to positively impact the wellbeing of millions. We reinvest profits to deliver products and services sustainably that matter most to our members, customers and the Australian community.

For us, Real Wellbeing encompasses the whole experience of life. It’s about feeling supported in your health, connected with your community and empowered to live life on your terms.

About the Opportunity:

As Project Administrator, you will provide critical commercial and project administration support across major development projects, ensuring contractual, financial and project management processes are administered efficiently and accurately.

Working closely with the Commercial Manager, development team, contractors, consultants and key stakeholders, you will play an integral role in supporting project delivery, maintaining governance requirements, and contributing to the successful execution of complex development initiatives.

What you’ll be doing:

• Provide day-to-day support to the Commercial Manager in administering upstream and downstream contractual obligations.
• Assist with the administration and management of construction, consultant and development contracts.
• Prepare contractual correspondence, maintain contract registers, and ensure project records remain current and auditable.
• Support the Herston Quarter project team with commercial administration, claims assessments and contract management activities.
• Assist with procurement processes, tender evaluations, contract preparation and execution.
• Coordinate project meetings, including preparation of agendas, recording minutes and tracking actions to completion.
• Contribute to project reporting, milestone monitoring and stage completion documentation.
• Monitor project budgets, commitments, variations and progress claims to support effective cost management.
• Maintain project documentation, reporting systems and governance registers in accordance with project requirements.
• Raise purchase orders, process invoices and support monthly financial reporting activities.
• Liaise with consultants, contractors and stakeholders to facilitate the timely resolution of project and commercial matters.
• Support the implementation and continuous improvement of project administration, reporting and document control processes.

 About You:

We're looking for a highly organised project administration professional who enjoys working in a fast-paced project environment and takes pride in delivering accurate, high-quality work. You'll bring experience supporting construction, property development, infrastructure or engineering projects and have the ability to manage multiple priorities while maintaining strong attention to detail.  You'll be confident working with project documentation, financial information and contract administration processes, and you'll possess strong communication skills that enable you to build effective relationships with a diverse range of stakeholders. Most importantly, you'll be a collaborative team player who is proactive, adaptable and committed to achieving positive project outcomes

Why Join Us?

You will enjoy a range of great employee benefits and rewards including:

• Competitive salary + bonus program
• Enjoy additional yearly Well-Being and Community leave days
• 14-week paid parental leave, with equal benefit for both parents
• Employee Referral Program
• Employee Assistance Program – support and assistance for you and your partner at those times in life when you need it most
• Maxxia Rewards - a great range of discounts and benefits at selected retail outlets, department stores, attractions, travel, cinemas, restaurants.
• Discounts across the Australian Unity business including Private Health Insurance, General Insurance + more!
• Access Flare benefits including everyday discounts, premium perks, salary packaging options and wellbeing support

For further benefits visit: https://www.australianunity.com.au/careers/culture

Australian Unity is an Equal Opportunity employer and we encourage applications from all members of the community, including people of Aboriginal and Torres strait Islander descent, culturally and linguistically diverse backgrounds and, mature aged people.

Staying Safe During Your Job Search

Australian Unity is committed to protecting candidates from recruitment scams.

Please be aware that:

• Australian Unity will never ask you to pay a fee to apply for a role or secure employment.
• We will never require you to engage a CV writer, consultant, or other paid service as part of our recruitment process.
• Australian Unity employees will only communicate with you using an @australianunity.com.au email address.
• All current vacancies are advertised through authorised recruitment channels and on the Australian Unity Careers website.

If you receive communication claiming to be from Australian Unity that does not meet the above criteria, please exercise caution and contact our Talent Acquisition team to verify its authenticity.