Administration Coordinator

We are looking for an Administration Coordinator to join our welcoming team at Constitution Hill Aged Care Community where compassion, connection, and resident choice are at the heart of everything we do.

• Location: Northmead NSW
• Role: Casual employment, shifts are 8:30am to 4:30pm Monday to Friday however consistent weekend coverage also required

 At Constitution Hill, we’re proud of our inclusive and supportive culture. We welcome resident preferences, foster strong relationships, and create a workplace where staff, residents and families feel valued and engaged.

About the Role

This role is ideal for someone who enjoys variety, has flexibility with working days and is happy to cover leave as required.

• You’ll be the welcoming face of our community: Providing essential administrative coordination and heartfelt service to our residents and their families.
• Customer Service & Reception Management: Manage reception area, respond to customer and family member enquiries, and handle minor complaints professionally and promptly
• Data & Records Management: Maintain and audit customer and employee data across multiple databases, ensuring accuracy, confidentiality, and compliance
• Meeting & Event Coordination: Schedule meetings, take minutes, and arrange venues and resources including catering
• Compliance & Reporting: Log incident reports, track compliance activities, and propose process improvements to enhance operational efficiency

What’s On Offer

• Excellent company culture
• Additional yearly Well-Being and Leave Days
• 14-weeks Paid Parental Leave for both parents
• Additional leave days and a wide range of employee benefits and discounts

You’ll Thrive Here If You:

• You are an organised, community-minded administrator looking for a flexible and meaningful role
• Enjoy working in a team that values kindness and collaboration
• Exceptional written and verbal communication skills
• Have Administrative experience, preferably in aged care and customer service roles but not essential
• Advanced proficiency in Microsoft Office Suite
• Are flexible, reliable, and ready to support your colleagues
• Want to make a meaningful difference in the lives of older Australians

Ready to Make an Impact?

Apply today and become part of a team that’s making a real difference in retirement living. 

We’re proud to be an Equal Opportunity Employer. Whether you're Aboriginal or Torres Strait Islander, from a culturally diverse background, returning to work, or changing careers—we want to hear from you.